(Westpac Incentive Event)
So apologies if you have already liked our page on Facebook and have been bombarded with all of our pics from the weekend but for those who aren’t connected with us on Facebook let me fill you in.
We have just finished up a 3 day event, it was huge and I am still so tired, but it was so much fun and it went really well. Of course being our first large corporate event it was also a huge learning experience for our team, but this only means we can move onwards and upwards with improving our service for future events. All in all though the clients looked super happy and we received great feedback from Offsite Connections, the event management team in Sydney or brought the clients to Vanuatu.
"Thankyou so much for all your help – you have been amazing and we couldn’t have pulled this off without you and your team – everyone was incredible. You guys were instrumental in making this a success".
Here’s what we did…
Unique Airport Experience
Guests were transferred from the airport in buses by Adventures in Paradise, just down the road we had staged a road block with six market trucks and about 20 local villages who had spilled coconuts, bananas, rice, pigs and chickens onto the middle of the road blocking traffic. The guests were waved over and asked to hop off the bus and help the villages reload the bus. Once repacked, all the guests were then invited onto the back of the trucks and driven to their next destination.
Afternoon at La Tentation Restaurant & Bar
We themed this event, building a local mamas market out of bamboo and coconut palm, built a tiki bar which sat right on the boardwalk overlooking the beautiful Port Vila Harbour at La Tentation Restaurant. Umbrellas and bean bags were laid out on the grass for guests to relax on. We also organised the Erakor School Choir to welcome guests with traditional Ni-Vanuatu songs, this then followed with entertainment by the Futuna String Band.
Welcome to Vanuatu Dinner at the Holiday Inn Resort Vanuatu
Again we themed this event laying the tables with banana leaf, banyan tree vine, frangipanis and paw paw flowers, lots of candles and the table centrepieces were a three piece of bamboo with fresh tropical flowers and pillar candles. Tiki torches lit up the walkways and surrounded the marquee. For entertainment, local music trio Max, Kerry and Gina performed during and after dinner. The guests were also wowed by a fire dance show by Vanua Fire.
Half Day Conference at the Holiday Inn Resort Vanuatu
We had the local women of Mele Village weave handmade fans, flowers, ball and hats out of fresh coconut leaf which tied in with the coconut theme of the conference; these were laid on the tables as decorations and also doubled up a take home souvenir for the guests. Each place at the table had a half coconut which was filled with mints and coconut flavoured lollies, a pen and flip flop notepad. We also supplied the client with a local coconut bra, grass skirt and coconut oil as prizes for the guests.
Illuminate Party at Club V
This was our favourite night! Luckily for us the owner of the club agreed that we could do whatever we wanted to the inside as long as we repainted the club the next day back to the original black…but in the end our glow paint artwork on the walls looked so good the owner decided to keep it and we didn’t have to come back and repaint!! Together with Offsite Connections we coordinated everything from the food and beverage, entertainment and theming. There were glow cocktails, canapés, vodka jelly shots, traditional Tannese face painters, ping pong table, chill out area, awesome DJ, paint guns and a photo booth.From the moment the guests entered the music was pumping and there was no stopping until they all left again where we heard they partied to the wee hours of the night at the hotel lobby bar!
Rocky Horror Picture Show Party at Eden on the River
The last night started off a bit mellower then the previous nights but the crowd soon started to party (might have had something to do with all the vodka red bulls being ordered at the bar). Guests were transported and along the way Frank N. Furter and Riff Raff scared the guests as the buses came through the ditch, they were then welcomed by Magenta and Columbia who led them up to table full of cocktails with floating eye balls. A local dance troupe then performed to The Time Warp with the client, and a flash mob all wearing the clients face joined in. The pre-dinner drinks finished with a bang as a fireworks display filled the night sky. During dinner which was catered by The Holiday Inn Vanuatu, local covers band Crowning Moments performed alongside Dalinda. A fantastic centre cake of the client dressed in Rocky Horror get up was enjoyed for dessert, made by the talented Judi Clelland at Cake Fantasy.
During their 3 night stay the group also enjoyed team building activities booked through Event Logic a relaxing day at the Mele Beach Bar, plenty of water sports activities and a jungle Zipline.
To see all of the images from each day, please visit our Facebook page www.facebook.com/weddings.parties.evrisamting
If you would like us to manage your next destination incentive event, please email us for further details firstname.lastname@example.org